Request for Proposals (RFP) - Communications Support with a Focus on Graphic & Web Design

Introduction

LegacyWorks Group is seeking proposals from qualified individuals or firms to provide communications support, with a primary emphasis on graphic design and occasional support on complex web design needs. We aim to strengthen the clarity, consistency, and visual impact of our communications to better engage stakeholders, partners, and the communities we serve.

About LegacyWorks Group

LegacyWorks Group (LWG) is a collective of changemakers facilitating ambitious collaborative initiatives to address today’s biggest challenges. Through community-driven, place-based initiatives and client-centered consulting Programs, we advance projects and portfolios that deliver transformative impact results while building community resilience and the capacity to rise higher. Funders, impact investors, community based organizations, and government agencies engage us for strategy consulting and planning, collaborative facilitation, impact finance, data dashboarding, and initiative incubation and support. Together we build and strengthen networks, amplify and accelerate collaboration, and enable highly effective collective effort at the scale of landscapes, sectors and systems. 

Scope of Work

The selected consultant/firm will work in partnership with LegacyWorks Group to provide communications and design services that may include:

  • Graphic Design: Layout and design of reports, fact sheets, presentations, toolkits, and other materials

  • Visual Storytelling: Translate data, stories, and complex concepts into compelling visuals (infographics, diagrams, icons, maps)

  • Web Design Support: Provide occasional assistance with more complex website needs, such as custom page layouts, interactive elements, or troubleshooting issues that require HTML/CSS knowledge

Deliverables

  • Designed materials as requested (project-based)

  • Editable design files (InDesign, Illustrator, Canva, etc.)

  • Templates for ongoing staff use where appropriate

  • Web solutions and code snippets delivered in a format compatible with Squarespace

Qualifications

The ideal consultant/firm will have:

  • Demonstrated experience in graphic design and communications

  • A portfolio of work relevant to nonprofits, conservation, or mission-driven organizations

  • Strong ability to translate complex information into simple, engaging visuals.

  • Familiarity with accessible design practices

  • Experience with website design and basic coding (HTML/CSS required; familiarity with JavaScript or CMS customization is a plus)

  • Responsiveness and collaborative approach

Proposal Requirements

Please include:

  1. Cover Letter: Brief introduction and interest in working with LegacyWorks Group

  2. Relevant Experience: Summary of qualifications, portfolio samples, and examples of similar work

  3. Approach: Description of how you work with clients, manage timelines, and incorporate feedback

  4. Team: If applicable, bios of key staff who would support this work

  5. Pricing: Proposed fee structure 

  6. References: At least two client references (preferably nonprofits or mission-driven organizations)

Timeline

  • RFP Release: October 1, 2025 

  • Proposals Due: November 3, 2025

  • Final Selection: December 1, 2025

  • Project Start: January 5, 2025

Submission Instructions

Please send your proposal to Jordan Rich, Director of People & Culture, at jordan@legacyworksgroup.com by November 3, 2025.


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